01 — Overview

Seller Guide to
Aiture AI.

Aiture AI reads new buyer emails, builds structured lead context, matches inventory, and prepares ready-to-send replies. Your team decides whether to send drafts manually or automatically.

Open Dashboard View Leads

Outcome

Faster first replies

Control

Manual or auto-send

Focus

High-intent buyers

02 — Start Here

Three steps before your first sync.

Complete these before running inbox sync for the first time.

Connect your inbox

Authorize your Gmail once so the AI can read inbound inquiries and prepare replies.

Open Automation

Add live inventory

Upload available units so every recommendation is based on what you can actually sell.

Open Inventory

Set your voice

Configure sender profile, tone, and sending preference to keep replies consistent with your brand.

Open Settings

03 — Workflow

How the workflow runs.

End-to-end view of what the AI handles and where your team stays in control.

Stage

What AI does

What you do

New inquiry arrives

Reads the buyer message and detects intent, urgency, and vehicle preferences.

No action needed.

Lead profile is built

Organises model interest, budget clues, and delivery timeline.

Review lead details in Leads when needed.

Inventory match

Finds the closest available units from your current stock.

Keep inventory accurate and up to date.

Reply draft

Generates a plain-text draft ready to send from any mail client.

Approve, edit, or send immediately.

Send and track

Marks lead status after send and keeps full communication history.

Follow up with high-intent leads.

TipKeep inventory and sender profile clean. Better inputs produce better draft quality.

04 — Daily Routine

A simple daily cadence.

Keeps lead response fast and accurate without eating your day.

Morning reset

10 min

Run inbox sync and review any failed items.
Prioritise hot leads by urgency and budget fit.
Confirm today's available inventory is current.

Midday follow-up

15 min

Approve or refine drafts for high-value buyers.
Switch specific leads to manual mode when needed.
Add short personal notes before sending.

End-of-day cleanup

10 min

Update sold or reserved units.
Check unanswered leads and schedule follow-ups.
Review auto-send confidence and tune settings.

05 — Reply Quality

Balance speed with oversight.

Two modes — choose based on your team's comfort with the current configuration.

Auto-send ON

Best for teams with stable inventory and a consistent reply style.

Keep spot-checking daily to maintain confidence.

Manual review mode

Ideal during onboarding, new campaigns, or when lead quality changes.

Approve each draft and personalise high-value replies before sending.

Quality checklist

Keep sender profile updated with your latest offer language.
Remove unavailable units quickly to avoid mismatched replies.
Escalate premium inquiries for manual review.
Re-run sync after reconnecting Gmail credentials.

06 — FAQ

Common questions.

Do I need technical knowledge to use this?

No. The workflow is built for sales teams, not developers. You can operate everything from the dashboard.

Can I keep control before any email is sent?

Yes. Keep auto-send off to review every draft manually, or enable it only after you trust your configuration.

What happens if a draft looks wrong?

Edit the draft, send manually, then update your sender profile or inventory so future replies improve.

How often should I sync inbox and inventory?

At minimum, sync every morning and refresh inventory whenever units are sold, reserved, or newly listed.

Need more help?

Use Automation to reconnect Gmail or go to Settings to adjust sender profile and sending mode.